Chief of Staff Job at Victoria Hagan Interiors, New York, NY

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  • Victoria Hagan Interiors
  • New York, NY

Job Description

Role: Chief of Staff

About Us

We’re a leading New York City-based AD100 interior design firm working across residential and corporate projects as well as product design. We’re hiring a Chief of Staff to oversee the business aspects of the studio and support our Founder, replacing a valued team member of 25 years.

The Opportunity

As Chief of Staff, you will be the operational backbone and play a central role in shaping the daily rhythm and long-term success of our 25-person studio. You’ll lead firm operations – from HR and budgeting to office management and contract administration – and serve as the right-hand to the company founder. This role is ideal for someone who is poised, organized, and energized by bringing order and clarity to fast-paced, high-touch environments.

What You’ll Do

Studio Operations

  • Oversee day-to-day operations and manage systems, vendors, and workflows
  • Streamline processes to support a detail-oriented creative team

HR & People Coordination

  • Manage onboarding/offboarding and support a strong studio culture

Client & Project Administration

  • Draft, review and manage client contracts with a high level of accuracy and care
  • Manage project budgets 

Strategic Support

  • Partner with the Founder on special initiatives, staffing, planning, promotions, and brand extensions 
  • Handle sensitive matters with the highest level of discretion

Who You Are

  • 5+ years in operations, administration, or HR, ideally in a design, creative, or luxury services environment
  • Exceptionally organized, calm under pressure, and solutions-oriented
  • Excellent written and verbal communication skills with a professional, polished tone
  • Comfortable with Microsoft Office and familiar HR/payroll tools

Job Tags

Contract work,

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