Job Description

Job Description

Job Description

Event Coordinator (Entry Level)

Department: Events + Operations

Directly reports to: Event Design + Experience Manager and Senior Event Manager

Location:  Main Office, Bronx NY & on location at events.

Position Overview

The Event Coordinator plays a vital support role within the Event Planning and Production team, assisting in the execution of off-premises events across New York City and beyond. This entry-level position is ideal for someone eager to learn every aspect of event production — from planning and logistics to guest experience and on-site operations.

The role offers direct exposure to a wide range of projects, and events to from corporate events, conferences, social celebrations and galas. You’ll work closely with senior team members across the Events, Culinary and Operations department, to help bring each client’s vision to life with precision and care.

Key Responsibilities

Event Planning + Coordination Support

• Support Event Producers in preparing proposals, timelines, floor plans, and production schedules.
• Coordinate event details such as menu selections, rentals, staffing, and logistical documentation.
• Track updates and revisions across internal systems to ensure all departments are aligned.
• Attend pre-event planning meetings and assist in note-taking, follow-ups, and coordination tasks.

Vendor + Logistics Support

• Communicate with rental companies, florists, and third-party partners to confirm orders and delivery schedules etc.
• Assist in managing venue logistics, and load-in/load-out timelines.
• Participate in site visits and collect detailed notes and photos for internal reference.
• Help organize and track event inventory, signage, and supplies.
• Acquire, communicate and coordinate venue paperwork such as COI and information related to liquor permit filing etc.

Client Service + Hospitality

• Assist with client tastings, meetings, and walk-throughs — preparing materials, presentations, and follow-ups.
• Support Event Planners in preparing proposals, menu packages, and visual decks.
• Represent Relish with professionalism, warmth, and a proactive service mindset.
• Anticipate client and guest needs, offering solutions with grace and enthusiasm.

On-Site Event Support

• Support with event set-up, service flow, and breakdown alongside Event Planners and Captains.
• Monitor timelines and ensure all event components — from food presentation to service standards — align with Relish’s brand of excellence.
• Maintain a professional, calm, and solutions-oriented presence in dynamic environments.

Administrative + Team Support

• Maintain organized digital and physical event files.
• Coordinate/create Event Books, edit and distribute as needed.
• Assist in updating CRM and event management systems (Caterease, Teams, HubSpot, etc.).
• Participate in weekly meetings, note action items, and track next steps.
• Support event recaps and client feedback reporting for continuous improvement.

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