Job Description

Job Description

Job Description

The Agency of Aging of South Central CT is searching for an experienced Administrative Coordinator to join our non-profit Health and Human Service agency office. In this role, you will be responsible for managing various organizational tasks to ensure the smooth functioning of the office. You will report directly to the CEO and Director of HR. Your exceptional organizational skills and attention to detail will be crucial in ensuring that everything runs efficiently, and you'll need to manage your time effectively between the two responsibilities. 

As our Administrative Coordinator, you will be entrusted with managing sensitive and confidential information. You must understand the importance of maintaining confidentiality and ensure that the information is protected and shared only on a need-to-know basis. 

Located in North Haven CT, This is a Full Time in-office position,(opportunity for HYBRID after 6 months) Monday through Friday, 8:30 a.m. to 4:30 p.m. We offer a relaxed work environment with a generous benefits package. 

Job Description

The HR Coordinator provides comprehensive human resources, IT, and general office support for the Agency on Aging of South Central Connecticut. This role requires a high level of professionalism, confidentiality, organizational skill, and the ability to anticipate needs, think critically, and provide proactive solutions.

 
Strict confidentiality is essential. Information shared from the CEO and HR office must not be disclosed to anyone—including agency directors or staff—unless specifically authorized by the CEO or HR Director.

Key ResponsibilitiesGeneral HR & Office Support

• Coordinate with the CEO, VP, and CFO to obtain approvals for contracts and related documents. Maintain organized electronic files in SharePoint.
• Manage office supplies (including coffee and cleaning products), placing orders as needed and obtaining approvals for exceptions.
• Maintain and update the SharePoint homepage with announcements, new hires, birthdays, and anniversaries.
• Participate in the Safety Committee, take meeting minutes, and submit them to HR for final review and approval.
• Provide backup coverage for the front desk during PTO and lunch breaks.
• Serve as the point of contact for vendors, including building security, printers, landlords, cleaning services, and furniture/moving companies.

  Special Events Support

• Provide administrative and logistical support for agency events (e.g., The Great Give, Caregiver Conference, Art of Aging, Annual Meeting).
• Maintain kitchens with necessary supplies; prepare coffee for meetings and events as needed.
• Help coordinate employee engagement events, including orientation luncheons, monthly birthdays, and annual celebrations such as holiday parties.
• Provide support to CEO/CFO for special projects as assigned.

HR, IT & File Support

• Work closely with the HR Director on recruiting activities, including phone screening candidates, coordinating interviews with directors, and ensuring the applicant tracking system (ATS) and candidate pool remain accurate and up to date. (primary responsibility)
• Assemble and maintain HR files, including ongoing audits, uploads, and ensuring the accuracy and compliance of all HR documents.
• Manage the employee badge process, including issuing, replacing, and deactivating badges as needed, and coordinating with the security company to maintain an adequate badge supply.
• Provide administrative and project support to the IT Director, including onboarding coordination, equipment tracking, documentation, and other routine IT tasks.
• Support compliance-related reporting for CEO/CFO, HR and IT as needed.

Qualifications

• Bachelor’s degree preferred.
• Proven experience in administrative or HR support roles.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, Teams, and Zoom.
• Strong organizational skills with the ability to manage multiple priorities.
• Analytical and problem-solving abilities.
• Flexible and adaptable to a dynamic, changing environment.
• Valid driver’s license.
• Willingness to adjust schedule to work occasionally  early mornings or evenings to meet deadlines and support meetings and events.

Compensation details: 45000-48000 Yearly Salary

PI6d845efaba5a-25405-38418108

Job Tags

Full time, Work at office, Flexible hours, Afternoon shift, Early shift, Monday to Friday,

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