Job Description

Job Description

Position Summary

The Purchasing Manager will establish and manage a centralized purchasing function supporting all rental, sales, parts, and service operations. This role involves procuring equipment, parts, materials, and indirect goods, as well as implementing processes, controls, and vendor management strategies to ensure cost efficiency, reliability, and alignment with operational needs. As the company’s first dedicated purchasing leader, this role demands initiative, strategic thinking, and strong cross-functional collaboration.

Job Responsibilities

Strategic Procurement Leadership

• Build the company’s first centralized purchasing department, including processes, policies, and systems.

• Define and execute purchasing strategies aligned with financial, operational, and inventory objectives.

• Standardize procurement workflows across rental, service, sales, and parts divisions.

• Partner with department heads to forecast needs and establish category management strategies.

Vendor & Supply Chain Management

• Source, evaluate, and qualify suppliers for heavy equipment, attachments, parts, shop supplies, and indirect goods.

• Negotiate pricing, contracts, warranties, payment terms, and service-level agreements to maximize value.

• Monitor vendor performance, quality, and delivery timelines; develop vendor scorecards and continuous improvement plans.

• Build strategic vendor partnerships to support equipment uptime, maintenance reliability, and parts availability.

Operational Purchasing Execution

• Manage procurement of rental fleet units, replacement equipment, consumables, and service parts.

• Oversee purchase orders, order tracking, expediting, and exception handling.

• Coordinate with Service, Rental, Parts, and Fleet departments to ensure timely material and equipment availability.

• Improve inventory turns, reduce stockouts, and optimize procurement for frequently used items and critical spare parts.

Financial & Compliance Oversight

• Collaborate with the CFO to manage purchasing budgets, KPIs, and cost-control initiatives.

• Implement spend analytics, supplier scorecards, and cost-savings programs.

• Ensure compliance with company policies, contractual obligations, and environmental, health, and safety regulations.

• Support capital expenditure planning and budgeting for equipment purchases.

Systems, Tools & Process Improvement

• Recommend and assist with implementing purchasing software, ERP workflows, and automation tools.

• Establish documentation, standard operating procedures (SOPs), and internal controls for all purchasing activities.

• Continuously assess processes and drive efficiency improvements across procurement and supply-chain workflows.

Job Qualifications

Required

• 5–10+ years of purchasing or supply-chain experience, with at least 3 years in heavy equipment, construction equipment, or industrial machinery sectors.

• Proven track record of building or scaling a purchasing function, preferably from scratch or semi-structured environment.

• Strong vendor negotiation, contract management, and supplier performance evaluation skills.

• Experience supporting rental, service, and parts operations in fleet-based or equipment service businesses.

• Familiarity with ERP systems and purchasing workflows.

• Strong analytical skills with the ability to leverage data to improve purchasing performance and cost control.

• Excellent communication and leadership skills, with the ability to collaborate cross-functionally.

Preferred

• Background in the environmental services industry, including waste, recycling, remediation, or stormwater.

• Experience supporting multi-location operations.

• Familiarity with equipment lifecycle management and fleet replacement planning.

• Professional certification such as CPM, CPSM, or CSCP is a plus.

Key Competencies

• Strategic thinking with strong operational execution

• Negotiation and vendor relationship management

• Process and systems building, including SOPs, controls, and vendor metrics

• Financial and analytical acumen

• Sense of urgency and continuous improvement mindset

• Ability to establish credibility across all departments

The Way We Work

• Work and accept responsibility to search for, create, and execute new and innovative approaches to improve company services and objectives.

• Assist external and internal customers by serving their needs and taking responsibility for continuously improving customer service.

• Foster meaningful interaction and information exchange to promote understanding.

• Develop and use effective strategies and interpersonal styles to engage and guide others toward identified objectives.

• Work consistently toward the common good of the organization and encourage others to do the same.

• Conduct oneself in a professionally appropriate and respectful manner.

• Apply proper safety and security practices in accordance with established protocols, guidelines, and policies.

Jack Doheny Company is an Equal Opportunity Employer

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